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Financial Report

What is Financial Reporting?

In just about any industry, financial reporting will be crucial. This is the disclosure of the business’s finances and related information and is usually given to management as well as stakeholders. The financial reporting covers how the business is performing, usually on a quarterly or annual basis. There is certain information that needs to be included in the financial reporting and various guidelines that should be followed when creating the report.

Why is Financial Reporting Important?

Financial reporting is required by just about every stakeholder, and there are multiple reasons why they might need it. Some of the reasons it may be important will include the following.

  • Required by regulations – Local regulations and statues may require companies to provide financial reporting on an annual or quarterly basis. In these cases, the financial reporting will need to be published so anyone can read it.
  • Helps During Audits – When the finances of a business need to be audited, a financial report is required. This allows the auditors to get a clear overview of the business’s finances. They may need to access prior financial reports, not just the most current one.
  • Assists with Financial Planning – The financial report provides an overview of the company’s finances that can be useful when making decisions. It can also show a clear pattern based on changes made when the past few financial reports are compared together.

Business Building

  • Used to Raise Capital – Businesses that need a loan or to raise capital via investors will need to provide the investors or the bank with their financial reports. This allows potential lenders or investors to do their due diligence before giving the company money.

What to Include in a Financial Report

A financial report is typically a very long document that includes a variety of information about the company’s finances. There are certain parts of the financial document that must be included, though other documents can be included as well. Some of the crucial documents to include are the following.

  • Statement of Financial Position – This part is an overview of the company’s finances at the end of the quarter or the year. It includes assets, liabilities, equity, and more.
  • Profit and Loss Report – This is a more detailed part that covers the income, expenses, and profits or losses for the period of time covered in the financial report. This should include any sales or expenses during that period of time.
  • Changes in Equity – This part covers the changes in equity for the company during the financial reporting time period. Any changes in equity need to be in this section.
  • Cash Flow Statement – This is a report covering where the money came from and went during the quarter or year. More detailed than the profits and loss report, this covers investments by the business, sources of cash, and any other ways money was brought into the business or used by the business.

Objectives of Financial Reporting

When creating a financial report, it’s a good idea to keep the objectives of the report in mind. It should be organized, so anyone who needs to view it can find the information they need quickly and easily. The following objectives should be considered when creating every financial report.

Stakeholders next to a financial report

  • Provide Management with Financial Information – Management for the company will use the financial report to plan, analyze previous changes made, and make decisions for going forward. They will need to be able to see an overview of the finances with respect to the decisions they’ll be making.
  • Provide Investors or Creditors with Financial Information – Any investors or creditors will want to review the financial reporting to ensure the business is still bringing in profits and able to meet any obligations. They may also review prior financial reports before offering financing to the business to ensure they will receive their money back.
  • Provide Stakeholders with Information – Stakeholders will want to make sure the business is operating as intended and that there are no major issues they should be aware of. Much of the information they’ll want to review is covered in the financial report.
  • Provide Auditors with Information – When the business needs to be audited, the financial report should assist the auditors in finding the information they need. This can help the audit proceed faster and minimize the potential for any issues.

Across industries, businesses need to make sure they create financial reports on a regular basis. These reports are used in a variety of ways, so it is critical they include everything that might be needed by the people who use it. This way, the financial report can become an asset the company can use for management, lenders, governmental regulations, and more to show how the company is doing throughout the quarter or year.

The 8 key reports you must make available to potential buyers of your business

The 8 key reports you must make available to potential buyers of your business

If you are looking to sell your business or are acting on behalf of a business owner who wishes to sell, you no doubt understand the importance of the correct disclosure of your company information.
The due diligence process offers buyers the opportunity to review documents and ask relevant questions of the current business owner. This gives buyers the complete picture of the business they are looking to buy and ensures the seller meets all disclosure obligations from a financial and legal perspective.
The more company information a business owner can present in the first instance, the quicker the sale process is likely to become.
Buyers will see less risk in the purchase if they have their questions answered before they have even thought to ask them.
So what is a proven way to organise your company information during the due diligence phase of a business sale?
In our experience, we have found the following 8 key reports to be critical in helping describe the company for sale and answer any questions buyers may have.

The 8 Key reports

  1. Legal Situation
    Seen as the foundation report for all other reports. Establishes the legal entity(s) involved in the transaction, contracts, key legal documents, outstanding or impending litigation and other legal matters.
  2. Tax Situation
    Tax returns, tax audits and current and future tax liabilities.
  3. Financial report
    Provide the last 3-5 years financial information, a complete breakdown of the company’s balance sheet, audit reports, financial planning for next 12 months and more.
  4. Market, Industry and Strategy
    Overview of the market in which the company operates. Economic, industry factors affecting the business – positive and negative. How is the company differentiated from competitors? What is the marketing strategy? Sales pipeline.
  5. Environmental
    Are there environmental impacts on the company? Are there environmental obligations?
  6. Insurance Coverage
    Confirms the types and level of insurance in place. Confirms any claims made on insurance policies.
  7. Technology
    What is the technology used by the company to manufacture/create/deliver its product or service? What is the technology used to support the administration of the business?
  8. Employees
    This is a human resources report. An overview of employees, their roles and positions in the company. Includes level of experience within the company, pay levels and achievements.

These 8 reports outline a wide selection of documents that need to be presented, most likely to multiple buyers, as part of the due diligence process.
The storing of critical documents must be done in such a way as to give each potential buyer an equal opportunity to review the company information and ask any due diligence questions.
The security, confidentiality and access to these documents must be tightly controlled through the due diligence process.
The docurex cloud based “dataroom” is a popular solution that helps the seller organise and control access to confidential information as part of the business sale.